Attendance activity
The Attendance activity allows the instructor to record attendance for the class or lab. Students are able to view their own attendance record, but this can be hidden if desired.
Screencast
The following screencast is an overview of working with the Attendance activity and its related components within your course.
Guide
Instructor's usage instructions
Adding an Attendance Activity instance
This is done by first ensuring that you are in the edit mode and then selecting "Add an activity or resource" within a section. You can add as many instances of the Attendance module as you need, and each instance may have multiple sections. Be sure to give the instance a name that indicates what it will be used for; for example, "Lecture Attendance". If you will be using groups in your course, set the Group mode accordingly, because even if groups exist in the course, you will not be able to use them within the Attendance module if you select No groups.
Once you have added an attendance instance, you are ready to start taking attendance during classes.
Adding an Attendance block to a course page
To add the Attendance block to your course page, follow these steps:
- Turn editing on.
- Find the block entitled "Add a block."
- In the drop-down menu in this block, select Attendance to add the Attendance block.
- As always, move the block to fit your viewing preference.
Setting Attendance categories and grading options
Now it is time to set your attendance options. Select your attendance activity and you will see a bar of options, the last of which is "Settings." Select "Settings" and you are presented with acronyms, attendance status descriptions, and grade (points) to assign. By default, the status descriptions are "Present", "Absent", "Late", and "Excused".
You may prefer to change the descriptions (for example, by changing "Late" to "Tardy"), change the way points are counted, or add new status descriptions. To do the latter, fill in the fifth line and click the Add button. Important: when you hit the Add button, any changes made to existing options that were made after the last time the Update button was used will be lost. Likewise, when you hit the Update button, any changes made to the Add after the last time the Add button was hit will be lost.
Finally, when you are done changing items on this page, be sure to click the Update button to register the changes.
Adding sessions
Next, it is time to add sessions. To add class sections, click the Add tab (second from left) at the top of the Attendance page. Alternatively, you can click the Add button from the Attendance block (if you've installed it) to directly navigate to the page for adding sessions. If you chose "No groups", or have not defined groups, then the Session type will be forced to "Common." If you have defined groups and have chosen to use them in your course's Attendance activity, then you will have the option to create sessions for a group or all students.
You have two options for adding sessions, adding a single session or adding multiple sessions. The single session is self-explanatory as well as time-consuming to use when you have many class sessions, so we will go straight to the more useful option.
Check the Create multiple sessions button. Select the date and time for the first session you wish to add, followed by the duration of the session. Then, enter the date for the last session you wish to add. Since most classes do not meet seven days a week, select the checkboxes for days the class meets. The final option, frequency, may look confusing but it is actually straightforward: if your class meets every week, as is typical, then you want a frequency of 1 week, which is the default. If your class meets every other week, then select a frequency of 2 weeks, and so on. If you wish, you may type a description for the sessions you are creating. If you leave the description field blank, it will default to "Regular class session". Finally, click the Add multiple sessions button to create your sessions. You will see a message confirming this.
Editing sessions
Click on the Attendance tab. Here, you will see the list of all attendance sessions you have added. You can delete an individual session by clicking the X on the session rectangle's right-hand side. Alternatively, you can check the checkboxes of each session you wish to delete, and then choose "Delete" from the pull-down menu at the bottom right-hand corner of the page to delete all the selected sessions.
You can edit a session — for example, to change its date or description — by clicking the hand icon on the session rectangle's right-hand side.
Taking attendance
Finally, we get to using the module for its intended purpose. You can take attendance for a session by clicking on the green radio button on the session rectangle's right-hand side. Those sessions whose attendance has already been taken do not have the green button. However, the description is a link that takes you to a screen for modifying the attendance record for that session.
Note that when taking attendance, the column headings for attendance status are links. If you click one of these column headings, all students will have their status changed to the status you selected. Thus, if everyone is present, you can merely click the P column header to change everyone's status to "Present". If only one person is absent, you could first click P to set everyone's status to "Present", and then set the absent student's status to "Absent".
Enter remarks as appropriate — for example, the reason for an absence if known, or the number of minutes a student was late — and click the OK button to record the information.
Reports
You can generate attendance reports on sessions:
- Select the Attendance activity of the course and session you're interested in.
- Click on the Export tab near the top.
- Change the export settings if you wish.
- From the Format pull-down menu, select the file format you'd like to export the attendance report in.
- Click on the OK button.
- Your browser will now probably ask you to either display or save the file.
One instructor's style of using the Attendance module, useful in those situations where there's no access to Moodle within the classroom, is to first take attendance on paper, and then to transfer the information to Moodle later. To ease this task, one can print a monthly report before the start of the month and use the printout for recording attendance during class. This method has the added advantage of having a picture on the printed report for each student who has uploaded their photo to Moodle.