Maybe you need to modify your course name, or hide the course from students?

This guide provides basic information about administering your course site.

Course Name


A course within UR Courses can be renamed, whenever appropriate, if you are able to edit the course content.

To rename a course within UR Courses, please follow these steps:

  1. Within your course, locate the Cog on the righthand of the coloured bar and then click Edit Settings under the Course Administration tab.
  2. On the Edit course settings page, change the name of the course as desired within the Course full name field. This is the title of the course displayed on the Dashboard and at the top of each course page.
  3. The Course short name can also be changed, although it must be unique. The short name of the course is displayed in the navigation and is used in the subject line of all email messages associated with the course.
  4. Once you are ready, scroll down to the bottom of the page and click Save and display.

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Control course availability for students


A UR Courses' site can be made available or unavailable to students at any time. Controlling availability can be helpful if enrollment occurs before the course content is ready for students or if you want to prevent access to the entire course for specific periods. Note: Students can not access the site when hidden.

If your course is hidden, You will see a banner on your main course page alerting you to this fact.

To unhide your course

  1. Click Make it available
  2. You will get a popup window asking if you are sure. Click Yes, make it available
  3. Your course will now be available to students.

To change the availability of a course within UR Courses, please follow these steps:

  1. Within your course, locate the Administration block, usually found in the column on the left, and under Course Administration click Edit Settings.
  2. On the Edit course settings page, change the Visible setting to Show or Hide as desired. Show means the course will be available to students, and Hide indicates it will be hidden from them.
  3. Once you have made your changes, scroll down to the bottom of the page and click Save and display.

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Edit the Course summary


A course summary can be provided to students in advance, or in place of, access to the full course. The summary can contain images, links, and even attached files.

To update the course summary for your course, please follow these steps:

  1. Within your course, locate the Cog on the righthand of the coloured bar and then click Edit Settings under the Course Administration tab.
  2. On the Edit course settings page, scroll down to the Course summary html area. You can include information about the course which will be viewable on the Dashboard and Site home pages.
  3. Once you are ready, scroll down to the bottom of the page and click Save and display.
  4. To see the summary as a student might, visit the site home page or select the Summary view on the Dashboard. In addition, a View course summary link is available on the Card and List Dashboard views.

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Associate Enrolment


Enrolment processing begins one month prior to the start of the term.

To associate enrolment with your course, follow the steps outlined below.

  1. Turn editing on
  2. If your course isn't quite ready for student access, or you want to open it to students at a later date, ensure that it is not currently available to students.
  3. Open the Enrol students menu and select the appropriate term.
  4. The sections in Banner that are linked with your account will be listed if they have not already been associated with another course.
  5. Select the sections you wish to associate with the current course.

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Assigning Roles & Adding TA’s


When you have the Teaching or Course editing role within UR Courses, you are able to assign roles to other users within the same course. There are 6 basic roles to choose from:

  • Course editing – same capabilities as the Teaching role (full access to the course, including creating or editing content, resources, and activities, and grading), except they are not listed as a course contact for the course.
  • Non-editing Instructor – can teach in courses and grade students, can see items that are hidden, but may not add, remove, or alter content, resources, or activities. Can view all group activities.
  • Lab Instructor – same capabilities as the Non-editing Instructor role, but labelled differently for context.
  • Teaching Assistant – same capabilities as the Non-editing Instructor and Lab Instructor role, but labelled differently for context.
  • Student – can view visible resources on the course page and participate in activities, but cannot alter resources or activities, cannot see grades for anyone but self. If groups are used, can access information in own group.
  • Invited Guest – the same capabilities as a student, but Invited Guests will not show up in the gradebook.

To add someone to the course and assign a role:

  1. Click on the Cog on the righthand side of the coloured bar. Click on the Users tab and click Enrolled users.
  2. Click on the Enrol users button to find members to assign a role.
  3. Within the Enrol users dialog, use the Select users box to find the student you are looking for.
  4. Within the Assign roles dialog at the bottom of the dialog, choose the role you want the individual to have from the menu near the top. In order to add a TA to the course, we're going to select the Teaching Assistant role.
  5. Once you've found that individual, make sure the correct role has been selected and click on Enrol.
  6. Once you’ve clicked Enrol, the individual will now appear within the list of enrolled users and be a participant in the course with the selected role. Once you are finished assigning roles, click the Finish enrolling users button to close the dialog.

To assign a role to someone already in the course:

  1. Within the Administration block, expand the Course Administration and Users sub-menu by clicking the triangles. Select Enrolled users.
  2. Find the user whose role you want to change.
  3. Click the Pencil icon in that user's Roles column.
  4. Select the desired role you wish to assign from the drop down menu.
  5. If you wish to remove a role, you can click the X beside the role to unassign it. The Student role cannot be removed from users added through External database enrolment.
  6. Click the save icon to finish adding the role.

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Groups and Groupings


You can create groups in your course to use with certain activities and help organize your students.

Why use groups?

  • You are an instructor in a course where you have several sections and you want to filter your activities and gradebook so you only see one section at a time.
  • You are an instructor sharing a course with others and you want to filter your activities and gradebook so you don't see the students from your colleagues’ sections.
  • You want to allocate a particular activity, resource or topic section to just one section or set of students and you don't want others to see it.

Group levels

A group or grouping can be used on two levels:

Course level - The group mode defined at the course level is the default mode for all activities defined within that course. To use groups you need first to set a group mode in Administration > Course administration > Edit settings.

Activity level - Each activity that supports groups can also have its own group mode defined. If the course setting "Force group mode" is set to "Yes" then the option to define the group mode for individual activities is not available. If it is set to "No", then the teacher may change the group mode:

Group modes

There are three group modes

  • No groups - There are no sub groups, everyone is part of one big community
  • Separate groups - Each group can only see their own group, others are invisible.
  • Visible groups - Each group works in their own group, but can also see other groups. (The other groups' work is read-only.)

For example, enabling either separate or visible groups on an assignment drop-box enables staff to filter the student submissions to see only those from a particular tutor group. With visible groups, students can see which other groups are doing the same activities as they are; with separate groups, they do not know which other groups are doing the same activities.

Using groups with discussion forums allow teachers to restrict interaction between students. Separate groups mean only students in the same group can see and participate in discussions within a particular forum. Visible groups allow students to see other group's discussions, but only participate in their own group's discussions.

Note: Where visible groups are used or the participant can access all groups, the user's own group is shown first, followed by other groups:

Creating a group

  1. Click the Create group button: select Participants from the navigation drawer, click the ⚙ (actions menu) on the right, then Groups.
  2. Add a group name and optional description (displayed above the list of group members on the participants page), enrolment key and picture (displayed on the participants page and next to forum posts)
  3. Tick the box Enable group messaging if you wish to enage in group conversations. You will then be able to send group messages from the messaging drawer. Make sure you are in the group as well as your students. See Messaging for more information.
  4. Click the 'Save changes' button
  5. Select the group to which you want to add participants, then click the 'Add/remove users button
  6. In the "Potential members" list, select the users you want to add to the group. Multiple users may be selected using the Crtl key.
  7. Click the Add button to add the users to the group

An optional group ID number (an advanced setting) may be added for matching the group against external systems. Group ID numbers are not displayed anywhere on the site. Within a course, all group ID numbers must be unique. Thus it's not possible to create a group with a duplicate group ID number.

Auto-create groups

Groups may be created automatically via the 'Auto-create groups' button in Administration > Course administration > Users > Groups. To see all the settings, click the Expand all link top right.

General

A naming scheme can be created automatically. # is replaced by sequential numbers, and @ by letters. For example:

Group @ will create group with a naming scheme Group A, Group B, Group C . . .
Group # will create group with a naming scheme Group 1, Group 2, Group 3 . . .

You can specify if you would like to create

x number of Groups or each group contain x number of students

Prevent last small group

When selecting Members per group, depending on the number of users in the course, the last group can end up with significantly fewer members than expected. You can select Prevent last small group to avoid the situation. If the last group would be smaller than 70% of the expected size, it will not be created. Instead, Moodle will allocate additional members to existing groups rather than create a new group with few members.

Example 1:

  • You have a course with 80 students and you let auto-create groups with 30 members per group. There would be just 20 students in the third group which is 66% out of expected 30. Moodle will auto-create only two groups with 40 students in each.

Example 2:

  • You have a course with 81 students and you let auto-create groups with 30 members per group. Moodle will create three groups with 30, 30 and 21 members respectively because 21 is 70% out of expected 30.

Group members

Select members from ... allows you to choose from roles assigned within the course, available cohorts, groups or groupings. Specify and Group/Member count work together.

The setting 'Select members from cohort' lists all cohorts which users enrolled on the current course are part of. The number in brackets is the number of users enrolled on the course in that cohort.

The 'Ignore users in groups' checkbox should be ticked to only select group members from users that are NOT already in a group in the course.

The 'Include only active enrolments' checkbox provides the option to choose whether to include suspended users in groups.

Grouping

Create in grouping and Grouping name allows you to create a new grouping and allocate the new auto-created groups to be created to it.

Prior to creating the groups, you can view the groups.

Restricting an activity, resource or course topic to a particular group

To be able to restrict an activity, resource or course topic to a group, Restrict access must be enabled. This will result in a 'Restrict access' section in the activity, resource or topic settings and a group restriction can then be added.

Groups overview

A overview of groups and groupings is available via the Overview tab in Administration > Course administration > Users > Groups.

The table may be filtered to display particular groupings or groups and it will also display students who are not in a group.

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Create a Course Backup


A course backup can be made within UR Courses at any time if you are able to edit the course content. This can be useful to preserve an instance of the course or to ensure that the course can be restored to a certain point in time.

To create a backup of a course within UR Courses, please follow these steps:

  1. Within your course, locate the Administration block, usually found in the column on the left, and under Course Administration click Backup.
  2. On the first Backup settings page, 1. Initial settings, select the desired options to include within this backup.
  3. If you wish this backup to include only a subset of course elements, or to further review what will be backed up, click Next. To skip this and continue to backup the entire course, select Jump to final step.

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Course File Upload Size Limit


The initial file upload size limit is 20 MB (older courses may have a limit of 16 MB), but it is possible to change this. Size limits apply to files instructors upload to the site, student submissions to assignments and quizzes, and files attached in the course Email tool.

  1. Within your course, locate the Cog on the righthand of the coloured bar and then click Edit Settings under the Course Administration tab.
  2. Click on Files and uploads
  3. Click on the dropdown menu and select the size you wish to use. Note: none of these file sizes are intended to allow uploading, submitting, or emailing of video or audio files.
  4. Click Save and display

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