Maybe you need to modify your course name, or hide the course from students?

This guide provides basic information about administering your course site.

Course Name


A course within UR Courses can be renamed, whenever appropriate, if you are able to edit the course content.

To rename a course within UR Courses, please follow these steps:

  1. Within your course, locate the Cog on the righthand of the coloured bar and then click Edit Settings under the Course Administration tab.
  2. On the Edit course settings page, change the name of the course as desired within the Course full name field. This is the title of the course displayed on the Dashboard and at the top of each course page.
  3. The Course short name can also be changed, although it must be unique. The short name of the course is displayed in the navigation and is used in the subject line of all email messages associated with the course.
  4. Once you are ready, scroll down to the bottom of the page and click Save and display.

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Control course availability for students


A UR Courses' site can be made available or unavailable to students at any time. Controlling availability can be helpful if enrollment occurs before the course content is ready for students or if you want to prevent access to the entire course for specific periods. Note: Students can not access the site when hidden.

If your course is hidden, You will see a banner on your main course page alerting you to this fact.

To unhide your course

  1. Click Make it available
  2. You will get a popup window asking if you are sure. Click Yes, make it available
  3. Your course will now be available to students.

To change the availability of a course within UR Courses, please follow these steps:

  1. Within your course, locate the Administration block, usually found in the column on the left, and under Course Administration click Edit Settings.
  2. On the Edit course settings page, change the Visible setting to Show or Hide as desired. Show means the course will be available to students, and Hide indicates it will be hidden from them.
  3. Once you have made your changes, scroll down to the bottom of the page and click Save and display.

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Edit the Course summary


A course summary can be provided to students in advance, or in place of, access to the full course. The summary can contain images, links, and even attached files.

To update the course summary for your course, please follow these steps:

  1. Within your course, locate the Cog on the righthand of the coloured bar and then click Edit Settings under the Course Administration tab.
  2. On the Edit course settings page, scroll down to the Course summary html area. You can include information about the course which will be viewable on the Dashboard and Site home pages.
  3. Once you are ready, scroll down to the bottom of the page and click Save and display.
  4. To see the summary as a student might, visit the site home page or select the Summary view on the Dashboard. In addition, a View course summary link is available on the Card and List Dashboard views.

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Assigning Roles & Adding TA’s


When you have the Teacher or Instructional Designer role within UR Courses, you are able to assign roles to other users within the same course. There are 4 roles to choose from:

  • Instructional Designer – same capabilities as the Teacher role (full access to the course, including creating or editing content, resources, and activities, and grading), except they are not listed as teaching the course.
  • Non-editing Teacher – can teach in courses and grade students, can see items that are hidden, but may not add, remove, or alter content, resources, or activities. Can view all group activities.
  • Student – can view visible resources on the course page and participate in activities, but cannot alter resources or activities, cannot see grades for anyone but self. If groups are used, can access information in own group.
  • Invited Guest – the same capabilities as a student, but Invited Guests will not show up in the gradebook.

To add someone to the course and assign a role:

  1. Click on the Cog on the righthand side of the coloured bar. Click on the Users tab and click Enrolled users.
  2. Click on the Enrol users button to find members to assign a role.
  3. Within the Enrol users dialog, use the Select users box to find the student you are looking for.
  4. Within the Assign roles dialog at the bottom of the dialog, choose the role you want the individual to have from the menu near the top. In order to add a TA to the course, we're going to select the Non-editing Teacher role.
  5. Once you've found that individual, make sure the correct role has been selected and click on Enrol.
  6. Once you’ve clicked Enrol, the individual will now appear within the list of enrolled users and be a participant in the course with the selected role. Once you are finished assigning roles, click the Finish enrolling users button to close the dialog.

To assign a role to someone already in the course:

  1. Within the Administration block, expand the Course Administration and Users sub-menu by clicking the triangles. Select Enrolled users.
  2. Find the user whose role you want to change.
  3. Click the Pencil icon in that user's Roles column.
  4. Select the desired role you wish to assign from the drop down menu.
  5. If you wish to remove a role, you can click the X beside the role to unassign it. The Student role cannot be removed from users added through External database enrolment.
  6. Click the save icon to finish adding the role.

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Create a Course Backup


A course backup can be made within UR Courses at any time if you are able to edit the course content. This can be useful to preserve an instance of the course or to ensure that the course can be restored to a certain point in time.

To create a backup of a course within UR Courses, please follow these steps:

  1. Within your course, locate the Administration block, usually found in the column on the left, and under Course Administration click Backup.
  2. On the first Backup settings page, 1. Initial settings, select the desired options to include within this backup.
  3. If you wish this backup to include only a subset of course elements, or to further review what will be backed up, click Next. To skip this and continue to backup the entire course, select Jump to final step.

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Course File Upload Size Limit


The initial file upload size limit is 20 MB (older courses may have a limit of 16 MB), but it is possible to change this. Size limits apply to files instructors upload to the site, student submissions to assignments and quizzes, and files attached in the course Email tool.

  1. Within your course, locate the Cog on the righthand of the coloured bar and then click Edit Settings under the Course Administration tab.
  2. Click on Files and uploads
  3. Click on the dropdown menu and select the size you wish to use. Note: none of these file sizes are intended to allow uploading, submitting, or emailing of video or audio files.
  4. Click Save and display

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