Zoom Overview Pdf

Zoom makes it possible to add web conference meetings to your course using software supported by Information Services at the University of Regina.

If you haven't done so already, visit the zoom.us website and create a free account using your uregina.ca email address. Be sure to download the Zoom Client for Meetings as well. Zoom is supported on desktop, tablet, and mobile devices.

The only limitation for free accounts is the length of meetings, which are limited to 40 minutes in length. If your meetings will run longer than this, you can request that your account be upgraded to Pro by contacting it.support@uregina.ca.

Tip: In order to use the UR Courses Zoom plugin, please ensure that your UR Courses email is the same email address used to register with Zoom. If it is not, you can either request your email address be changed in UR Courses by contacting IT.Support@uregina.ca, or by creating a new Zoom account on the zoom.us website using the same email address listed in your UR Courses profile.


Using Zoom within your course

To use Zoom within your course, use one of the methods outlined below.

For further information on using the Zoom software, please refer to their support documentation at https://support.zoom.us.

Adding Zoom to your course manually


You can add links to Zoom meetings within your course by creating a meeting within the Zoom client or website. You can then copy and paste the meeting link into your course. For specific meeting dates, consider adding calendar entries to your course, or use the Zoom plugin to create your meetings, as the plugin will do this automatically.

To add a link to a Zoom meeting in your course, follow the steps outlined below.

  1. Start the Zoom client or login to the website and schedule a meeting.

    Enter a start date and time for the meeting, the duration, and whether or not it will be recurring.

    Add Activity Resource
    Using the zoom desktop client
    Add Activity Resource
    Using the zoom.us website
  2. Under the Video section, it is recommended to keep the host video on. If you intend for all participants to share their video, you turn participants video on as well. In some cases, however, you may want to allow participants to decide on their own if they wish share their video, rather than starting it automatically, so you would leave the participants option turned off.
    Add Activity Resource
    Using the zoom desktop client
    Add Activity Resource
    Using the zoom.us website
  3. Within the Audio section, it is recommended to use only the VOIP option so that students do not incur any additional or unexpected phone charges.
    Add Activity Resource
    Using the zoom.us desktop client
    Add Activity Resource
    Using the zoom.us website
  4. Under Meeting Options:
    • You can specify a password if you would like to further restrict access to the meeting. Typically only users with the link will be able to join.
    • If you wish to create a meeting room for your students, or allow others to arrive early, then select Enable join before host.
    • If you intend to use the room for virtual office hours, you may wish to enable Use Personal Meeting ID as a convenience. You can learn more about the Personal Meeting ID on Zoom's support site.
    • Consider whether or not you would like the meeting to be recorded automatically.
      Add Activity Resource
      Using the zoom.us desktop client
      Add Activity Resource
      Using the zoom.us website
  5. If using the Zoom desktop client, select the calendar format you prefer and click Schedule.
    Add Activity Resource
    Using the zoom.us desktop client

    If using the Zoom website, add any optional host addresses and click Save.

    Add Activity Resource
    Using the zoom.us website
  6. To get the information required to share with students, you can look at the calendar invitation itself, or click on Meetings within the Zoom app or website. Once you have the meeting URL, it can be shared with students by using the course announcements forum, email, or by creating a link within the course.
    Add Activity Resource
    Using the zoom.us desktop client
    Add Activity Resource
    Using the zoom.us website


Using the Zoom plugin in UR Courses

Adding the Zoom plugin to your course creates a link for students to access Zoom from within UR Courses. It also creates an entry in the course calendar for each scheduled meeting. The meeting can be set with the various options available within Zoom, and it can be positioned and configured much like any other activity or resource within your course. Meetings created with the plugin will also appear within the Zoom desktop client and website.

To add a Zoom meeting to your course, follow the steps outlined below.

  1. Enter your course and Turn Editing On

Turn Editing On
  1. Click on the Add an activity or resource button within the section where you'd like to provide a link to a Zoom meeting. This link can always be moved, just like any other resource or activity on the main course page.

    Add Activity Resource
  2. Select Zoom meeting from the menu and click Add. (As a shortcut, you can also just double click on Zoom meeting)
Add the Zoom activity
  1. On the configuration screen, you must provide a topic for the meeting. Adding a brief description will help students know what to expect for this meeting.

  2. Enter a start date and time for the meeting and a duration. If the meeting room is to be ongoing with no end date, select the Recurring option.

  3. You can specify a password if you would like to further restrict access to the meeting. Typically only users with the link will be able to join.

    Under the Video section, it is recommended to keep the host video on. If you intend for all participants to share their video, turn participants video on as well. In some cases, however, you may want to allow participants to decide on their own if they wish share their video, rather than starting it automatically, so you would leave the participants option turned off.

  4. Within the Audio options, it is generally recommended to use only the VOIP only option so that students do not incur any additional or unexpected phone charges.

  5. Under Meeting Options:

    • If you wish to create a meeting room for your students, or allow others to arrive early, then select Enable join before host.

  6. If you are going to use the Zoom meeting for a graded activity, you can enable grading by selecting a Grade Type from within the Grade section.

  7. Continue to set any remaining settings as you would for any other activity.

    Click Save and return to course to see the meeting link on the course page.

    Clicking Save and display will show an overview of the meeting activity, which is what students will see when clicking the link from the main course page.

After saving the Zoom meeting activity, a calendar entry will be appear within the course calendar.

Once the meeting is about to begin, a Start Meeting button will appear on the activity page for both instructors and students. Clicking this button will open your Zoom client and prompt you to join the meeting.

Add Zoom recordings to your course

Zoom offers two recording options, either saving the recordings locally or within the Zoom cloud.

Local recording allows you to record meeting video and audio locally on your computer. The recorded file can then be uploaded to UR Courses using the Kaltura CE streaming server hosted on campus, or posted to other services such as Youtube, Vimeo, etc.

Cloud recording allows you to record meeting video (active speaker) and audio in the Zoom Cloud where the file can then be downloaded and/or streamed from a browser. In this case, the video is hosted with Zoom and you can place a link to the recording within your course. The link to this video could be shared to members outside of the course, so it is not as secure as using the Kaltura CE streaming server hosted on campus.

To add a link to a recording on the Zoom cloud, simply create a link somewhere in the course with the URL to the Zoom recording. Alternatively, you could also download the Zoom recording and upload it within UR Courses by adding a media resource to your course.

To upload a local recording within UR Courses, follow the steps outlined in adding a media resource to your course.

Make your own videos and screencasts using Zoom


Zoom has the ability to record your screen and camera even when no one else is in the meeting, so it can be used to make simple screencasts such as slide presentations including audio/video narration, software demonstrations, etc. To record your screen, simply start a meeting without any other participants, start your video or share your screen, and start recording. Follow the steps below for a more detailed explanation.

If you are looking for more features when creating video presentations, please refer to our video recording software recommendations page.

To record a video using Zoom, follow the steps outlined below.

  1. Start your Zoom client software and click the Start with video button.
  2. You may be prompted to select from the audio conference options. For a recording you would typically want to select the Computer Audio tab, and then click the Join Audio Conference by Computer button. If you typically use your computer audio, tick the checkbox to automatically join audio by computer when joining a meeting.
  3. Once the meeting opens, make sure your video has been enabled on the menu bar at the bottom.
  4. To start the recording, find the record button along the bottom menu of the Zoom client and select to make a local recording or save it to the Zoom cloud.
  5. Once recording begins, the record button will be replaced by a pause/stop button. Once you have completed your video, press the stop recording button.
  6. Finally, click End Meeting and the recording will begin processing.

    If the video was recorded locally on your computer, you will see a progress indicator as the recording is being converted and saved.

To record a screencast using Zoom, follow the steps outlined below.

  1. Start your Zoom client software and click the Start with video button.
  2. You may be prompted to select from the audio conference options. For a recording you would typically want to select the Computer Audio tab, and then click the Join Audio Conference by Computer button. If you typically use your computer audio, tick the checkbox to automatically join audio by computer when joining a meeting.

    3 Once the meeting opens, make sure your video has been enabled on the menu bar at the bottom if you wish to include your video in the recording. Your video will appear in the corner of the screen.

  3. To start screen sharing, click the Share screen button in the bottom menu of the Zoom client and select the Desktop or application window to share.
  4. To start the recording, find the record button along the bottom menu of the Zoom client and select to make a local recording or save it to the Zoom cloud.
  5. Once recording begins, the record button will be replaced by a pause/stop button. Once you have completed your video, press the stop recording button.
  6. Finally, click End Meeting and the recording will begin processing.

    If the video was recorded locally on your computer, you will see a progress indicator as the recording is being converted and saved.

For further information on using the Zoom software, please refer to their support documentation at https://support.zoom.us or contact IT.Support@uregina.ca.


It is possible to leave your Zoom room accessible to students at all times for them to use as a meeting or gathering space. If you have enabled "join before host," students can log into your room at any time, whether or not you are there. You can choose to make them aware of this fact if you wish and encourage them to use the room, or even provide a schedule for students to "book" time. Note that without a pro account, any group of more than 2 people will have their meeting end after 45 minutes.

If you plan to use your Zoom account for more than one course or for other meetings, it is best to either have students schedule time or to create specific meetings which would have a different meeting ID to avoid a student accidentally joining a meeting in progress. Alternately, students can sign up for their own free accounts and host meetings themselves. At least one student in a group will need to have signed up for an account to be able to create their own Zoom room which they can then share. Note: At this time, only instructors and staff can request a pro Zoom account.